When you're sending a proposal on AirGigs on the Artists Wanted board, think of it as your first impression - your chance to show a potential client why you're the perfect fit for their project. Here are some key tips to help your proposals stand out and land more bookings.

1. Show the Client You Understand Their Project

Before you hit send, take a moment to personalize your proposal. Reference details from the job post to show that you’ve carefully read their request. If they mention needing a soulful vocal or a polished mix, acknowledge that and explain how you can deliver exactly what they need. If you have questions about the job, be sure to include them in your proposal to the client.

2. Apply to Jobs You're Well-Suited For

Clients are looking for pros who can confidently handle their projects. If you have experience in the genre or style they’re working in, make sure to mention it! Highlight similar work you’ve done, and share relevant samples that showcase your expertise.

3. Include Dynamic Audio and Video Clips

A strong demo reel speaks louder than words. When possible, attach high-quality audio or video clips that reflect the style and quality of work the client is looking for. This gives them instant confidence in your ability to deliver.

4. Keep It Human and Friendly

No one likes reading a robotic, copy-paste proposal, and no one likes a burnt-out, negative musician either! Write like you would speak to a fellow musician or producer - keep the vibes high and good. A warm, friendly tone can go a long way in making a connection. Be professional but approachable!

5. Be Clear About What You’re Offering

Outline exactly what the client will receive - whether it's multiple takes, revisions, or additional production elements. Clear communication helps set expectations and builds trust.

6. Keep It Concise and Focused

While it’s important to personalize your message, avoid long-winded pitches. Clients often scan proposals quickly, so get to the point and highlight what makes you a great fit in just a few key sentences.

7. Not Every Proposal Will Get a Response (And That’s Okay!)

There’s always a chance you may not hear back from a buyer. This could be because they moved forward with another proposal, didn’t find what they were looking for, or even decided to go elsewhere.

That said, we always notify you whenever a client shortlists your proposal, sends you a message, or places an order. You can also track the status of your proposals in your MY PROPOSALS page.

Final Thoughts

A great proposal isn’t just about listing your skills - it’s about making a real connection with the buyer and showing them why you’re the right person for the job. By following these best practices, you’ll increase your chances of turning proposals into paid gigs. Now go out there and land that next big session!